As with all Estate Agents, Royston & Lund is subject to the Anti Money Laundering Regulations 2017. This means that we have to obtain and hold identification and proof of address for all customers. Additionally, we are also required to establish whether there are any beneficial owners on whose behalf the transaction or activity is taking place, hence, we would request you to identify anyone who you would consider to be a beneficial owner. Where appropriate, the source or destination of funds may also be requested. Without this information we will be unable to proceed with any work on your behalf.

Below is a list of acceptable identity documents required for landlords. We require sight of all original or certified documents. Subject to your individual circumstances, Royston & Lund may liaise with you for further/other documentation.

Individual Identity Documents required from Landlords 

We will require one document from List A and one recent document from List B dated within the past 3 months

 

LIST A - IDENTITY DOCUMENT

  • Current signed passport
  • Valid UK driving licence
  • EEA member state identity card

LIST B - PROOF OF ownership for rental property

  • Deeds for the property
  • Mortgage statement or Buy to Let consent letter 
  • Bank / building society statement
  • Insurance certificate relevant to the rental property
  • Leasehold agreement
  • Solicitors letter confirming house purchased

Limited Company

If you are acting as a Representative of a UK Company we will also require the following:

  • Certificate of Incorporation
  • Articles of Association
  • Memorandum of Association
  • o Latest Annual Return or Confirmation Statement, with details of current company officers
  • If offshore, nominee director declaration and a general power of attorney
  • Individual identity evidence from List A and B for all individuals or entities with 25% or more of the shares or voting rights in the company

If you are acting as a Representative of an Offshore Company we will also require the following:

  • Certificate of Incorporation
  • Articles of Association, Memorandum of Association, Latest Annual Return with details of current company officers, Share Certificate(s) showing the Ultimate Beneficial Owner OR
  • Certificate of Incumbency
  • If the shares are owned by another company, repeat steps above for the holding company
  • Nominee director declaration and/or general Power of Attorney (if applicable)
  • Individual identity evidence from List A and B for all individuals or entities with 25% or more of the shares or voting rights in the company

Trust

If you are acting as a Representative of a Trust we require the following:

  • Trust deed
  • List of trustees
  • List of beneficiaries
  • Individual Identity evidence from List A & B for all individuals with a vest interest in 25% or more of the capital and/or those who exercise control over the Trust

 

Power of attorney

If you are have the power to act on behalf of another individiual via a Financial Power of Attorney we will require the following:

  • Certified copy of power of attorney
  • NB The name of the power of attorney will be placed as the landlord on the tenancy agreement (acting as power of attorney for (property owner)) 

  

Contact us

West Bridgford Office
3 Fountain Court, Gordon Road,
West Bridgford, Nottingham NG2 5LN

Keyworth Office
7 The Square, Keyworth,
Nottingham NG12 5JT

SALES: 0115 981 1888
LETTINGS: 0115 914 1122
PROPERTY MANAGEMENT: 0115 982 4949

Please note that calls may be recorded for training and quality purposes.

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About us

Royston and Lund are independent, award winning Property Specialists with branches in West Bridgford and Keyworth.  We are passionate about the service we offer and are proud to employ the most experienced and professional group of people in the area.  

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Royston & Lund Estate Agents Ltd. Registered in England.  Company No: 4239895.  Registered Office Address: 3 Fountain Court, Gordon Road, West Bridgford, Nottingham, NG2 5LN.

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